You are here

View All Postings

Administrative Coordinator

Administrative Coordinator Application Form

Department: 
Transportation & Utilities
Division: 
Saskatoon Water
Term: 
Temporary full-time for approximately 12 months
Closing Date: 
Wednesday, February 21, 2018 - 5:00 pm
Labour Group: 
Posting: 
067(222)
Duties: 
  1. Provides administrative and executive support to the Director, Saskatoon Water Division.
  2. Supervises Division administrative staff to ensure consistent and efficient delivery of administrative services for the Division.
  3. Coordinates all administrative aspects of the Director’s office, including scheduling appointments and meetings, filing, processing mail and e-mail and task assignment tracking.
  4. Formats, edits and coordinates the submission of all public and in-camera Division reports prepared for the General Manager to City Council and its standing Committees so they comply with corporate standards.
  5. Oversees the records management system.
  6. Prepares, edits and circulates a variety of correspondence, including those of a confidential nature, on behalf of the Director and senior staff.
  7. Prepares information for the Director involving matters pertaining to labour relations and discipline.
  8. Prepares and distributes agendas and materials for designated management and committee meetings that the Director chairs or initiates.  Takes minutes and provides administrative support pertaining to senior staff meetings or meetings of a confidential nature.
  9. Coordinates preparation, distribution and completion of the annual performance assessments of management and supervisory staff within the Division.
  10. Researches and assembles information pertaining to enquiries or questions initiated by the Director.
  11. Directs the development of internal and external correspondence or communications such as newsletters, annual reports, business plans, brochures, work plans, Water Quality reports, and Consumer Confidence reports so that they comply with Corporate Standards.
  12. Receives, screens and expedites telephone, written and in-person enquiries and determines appropriate action.
  13. Plans and coordinates special events for the Saskatoon Water Division.
  14. Performs the duties of the Secretary V, and other clerical positions within Transportation & Utilities, as required.
  15. Performs other related duties as assigned.
Qualifications: 
  • Grade 12 education.
  • Graduation from a recognized business college.
  • Typing speed of 55 w.p.m.
  • Four to six years’ related senior administrative/secretarial experience.
  • Ability to communicate effectively orally and in writing.
  • Ability to research, compile and coordinate information with a high degree of accuracy and efficiency.
  • Ability to deal with sensitive information in a confidential manner.
  • Ability to develop and maintain effective working relationships with civic employees and the public.
  • Ability to deal courteously and tactfully with the public and other civic employees.
  • Skill in the use of a computer with Microsoft Office software.
Salary: 
$46,598.88 to $54,758.88 per annum (2016 rates)
Contact Information
Employment Status
Certain employment opportunities require a valid Saskatchewan Class 5 Driver’s Licence as a qualification. This is not a requirement for all positions.
Opportunity Source
Self-Declaration

Self-declaration is voluntary. If you are a member of an equity group below, you are strongly encouraged to self-declare. Employment Equity information is collected during the application process so that we can measure how we are doing and continually improve our workplace. Initiatives include recruitment, career-pathing, training and development, employee engagement, and reporting aggregate data to the Saskatchewan Human Rights commission and City Council.

If you self-declaring as an Aboriginal person as defined above, please select one of the following:
Members of visible minorities may, for example, be persons of African, Chinese, Filipino, Japanese, Korean, Pacific Islander, East Asian, Southeast Asian, West Asian, Arab or Latin American ancestry.

By selecting "I Agree," you are confirming that your employment equity self-declaration information can be shared with those internal parties involved in the hiring process.  

Resume Upload
  • You may attach up to 3 documents
  • only PDF, DOC or DOCX files will be accepted
Privacy Statement

The City of Saskatoon is committed to the protection of all personal information that you transmit to this site in order to complete an application.

The information collected through the application process will remain on file for 6 months and will only be accessed by the City of Saskatoon for hiring purposes. The City of Saskatoon will not use your personal data for any purpose other than that for which it was collected. Your information will be used for the purposes of assessing your qualifications and work experience to determine if they meet the requirements of the position for which you have applied or another position that may become available. Please inform the City of Saskatoon if you do not wish to have your application to remain on file for 6 months.

For a copy of the City of Saskatoon's Privacy Policy, please click here.

If you choose to decline, please do not complete the self-declaration portion of the application process.

Apply NowView All Postings