Non-Standard Procurement (Sole Source)
Non-Standard Procurement (sole source) is governed by the City of Saskatoon’s Purchasing Policy and Non-Standard Procurement Protocol.
Data is available in our open data catalogue on Non-Standard Procurements of $25,000 or more for goods, services, and construction purchased by City of Saskatoon departments.
Note: Agencies, boards and commissions are not included.
About the data:
- Information will be updated quarterly.
- Identifies the Non-Standard Procurement (sole source) contracts made by all departments and the criteria selected by the department to support the Non-Standard Procurement (sole source).
- Contract numbers followed by an "(a)" indicate an amendment to an existing contract.
- The criteria for non-standard procurement is indicated in the data table column “Reason”.
- Advanced Contract Award Notice (ACAN): An ACAN is a public notice indicating to the Supplier community that the City intends to award a Contract to a pre-identified Supplier, believed by the City to be the only one capable of providing the required Goods, Services or Construction. Where the Division is requesting the approval of a Non-Competitive Procurement on the basis that the required Goods, Services, and Construction can be supplied only by a particular supplier, Supply Chain Management may require the public issuance of an ACAN. ACAN notice posting is indicated in the data table column “ACAN”.
Identify the reason(s) for the Non-Standard Procurement:
- A competitive Procurement process was conducted for the required Goods, Services or Construction and did not result in the receipt of any valid Bids.
- The Procurement is being conducted on behalf of an entity that is not covered by the BPS Procurement Directive or any trade agreement.
- Unforeseeable events have resulted in a situation where extreme urgency exists and the Goods, Services, or Construction could not be obtained in time through a competitive process.
- The Procurement is for additional deliveries by the original Supplier of Goods, Services or Construction that were not included in the initial Procurement if a change of Supplier for such additional Goods, Services or Construction: (The issuance of an ACAN may be required to support this reason.)
- cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, software, Services or installations procured under the initial procurement; and
- would cause significant inconvenience or substantial duplication of costs for the City.
- It can be demonstrated that the Goods or Services can be supplied only by a particular Supplier and no alternative or substitute exists for the following reason(s): (The issuance of an ACAN may be required to support any of these reasons.)
- There is an absence of competition for technical reasons.
- The protection of patents, copyrights or other exclusive rights.
- The supply is controlled by a Supplier that is a statutory monopoly.
- The Procurement is for:
- a work of art
- a subscription to a newspaper, magazine, or other periodical.
- maintenance of specialized Goods that must be maintained by the manufacturer.
- work to be performed under a warranty or guarantee.
- work to be performed on leased property and may be performed only by the lessor.
- The Procurement is for:
- Financial Services
- Health services
- Social services
- Services provided by licensed lawyers or notaries
- Services of expert witnesses or factual witnesses used in court or legal proceedings
- The Procurement is for:
- a prototype or a first good or service to be developed in the course of and for a particular Contract for research, experiment, study or original development, but not for any subsequent purchases;
- Goods available under exceptionally advantageous circumstances that only arise in the very short term, such as liquidation, bankruptcy or receivership;
- a Contract to be awarded to the winner of a design contest and the contest was organized in a fair and transparent manner and was advertised by publicly posted notice and participants were judged by an independent jury; or
- Goods or consulting Services regarding matters of a confidential or privileged nature and the disclosure of those matters through a Competitive Process could reasonably be expected to compromise government confidentiality, result in the waiver of privilege, cause economic disruption or be contrary to the public interest.
- The Procurement is for:
- Goods intended for resale to the public
- Goods purchased on a commodity market
- The Goods and/or Services are to be procured from:
- Public body, Philanthropic institution, Prison labour, Persons with disabilities
- Non-profit organization [Not applicable to Procurements that are covered by CETA]
- The Procurement is otherwise exempt from Open Competition requirements under all applicable trade agreements and it is in the best interests of the City to proceed with a Non-Standard Procurement.