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Write a Letter to Council/Committees

You can write a letter to City Council or to one of its committees using the form below. Once received, your letter will be forwarded to the appropriate body. If you wish to speak, you must indicate that in your letter.

If you wish to direct your letter to a specific committee, please note the name in the body of your letter. City Clerks staff will review your letter to determine the recipient.  

Letters relating to new issues:

Letters and requests to speak on new issues are dealt with by either the Administration or the appropriate Council committee. In order to be included on a committee agenda, the letter must be received no later than 12:00 p.m. on the Tuesday of the week preceding the meeting.

Letters relating to existing agenda items:

Letters or requests to speak relating to matters that are already on the Council or Committee agenda must be received as follows:

  • City Council: 10:00 a.m. on the day of the meeting
  • Council Committee: Received online by 8:00 a.m. on the day of the meeting, or delivered in writing no later than 5:00 p.m. of the previous business day preceding the meeting

Please note:

  • Letters should be concise and clear.
  • Letters containing fictitious names or addresses, or which are abusive in nature, will be filed appropriately by the City Clerk.
  • Letters which do not meet the conditions of acceptance set out under the Procedures and Committees Bylaw will be filed appropriately by the City Clerk.
  • All information contained in letters to City Council or to Council Committees is available to the public.