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City Council Decisions in Brief

For immediate release: October 24, 2017 - 2:09pm
MR17-217

From the October 23, 2017 Regular Meeting of City Council

8.1.1 Naming Advisory Committee Report – Third Quarter 2017

Decision

*City Council approved the recommendation to rename a portion of Victoria Park, ‘Reconciliation Circle.

Additional Information

*According to Naming of Civic Property and Development Areas Policy No. C09-008 (Naming Policy), all names proposed for the Names Master List will be screened by the Naming Advisory Committee and meet City Council’s guidelines for name selection. All requests for naming of roadways from the Names Master List will be selected or endorsed by His Worship the Mayor. Name suffixes are circulated through the Administration for technical review. At the May 18, 2017 meeting of the Naming Advisory Committee, a request was made to rename Victoria Park, or a portion thereof, to Reconciliation Park. At that time, the committee moved that further information be provided to consider a possible naming of a portion of Victoria Park.

8.1.6 Naming Major Projects – Amendments to Naming of Civic Property and Development Areas

Decision

*City Council approved the recommendations;

1. That the proposed amendments to Naming of Civic Property and Development Areas Policy No. C09-008 be approved; and

2. That Administration provide an attachment to the policy which would lay out the processes for naming major infrastructure and refer to the Naming Advisory Committee for review.

Additional Information

*During its January 25, 2016 meeting, City Council resolved, in part: “1. That City Council amend the naming policy process such that Council applies a name during the planning stages of major projects and that the Administration report back with specific wording.”

8.1.9 Vacant Lot and Adaptive Reuse Incentive Program

Decision

*City Council approved the recommendations;

  1. That a five-year tax abatement up to 100% of the incremental taxes for the building and structured parking to be developed at 309 22nd Street East, be approved; and
  2. That the five-year tax abatement take effect in the taxation year following completion of the project; and

Additional Information

*The Vacant Lot and Adaptive Reuse Incentive Program is designed to encourage infill development on vacant and underutilized sites and buildings within Saskatoon’s established neighbourhoods, including the Downtown. During its June 23, 2014 meeting, City Council approved amendments to the Vacant Lot and Adaptive Reuse Incentive Program to include new incentives for offices and structured parking in accordance with the City Centre Plan.

8.2.1 External Audit Services – Award for Request for Proposals

Decision

*City Council approved the recommendation that the proposal submitted by Deloitte LLP for external audit services, at a total estimated cost of $205,000, plus applicable taxes be approved.

Additional Information

*As per The Cities Act (Section 159(1)), it is City Council responsibility to appoint an auditor for the City. The contract for external audit services for the City has expired. This service has been provided by Deloitte since 2002 after three contracts awarded through an RFP, the last one being in 2012. It is the City’s practice to issue an RFP for such services every five years. In continuation of that practice, an RFP was issued on March 31, 2017 with a closing date of May 12, 2017.

Waste Bylaw Amendments

Decision

*City Council approved the recommendation that Bylaw No. 8310, The Waste Bylaw, 2004 be amended as outlined in the report of the A/General Manager, Corporate Performance Department, dated October 10, 2017 to improve education and enforcement opportunities in the community.

Additional Information

*On May 3, 2004, City Council approved the creation of Bylaw No. 8310, The Waste Bylaw. On December 1, 2016, City Council approved the ‘Fees for Waste-Related Services 2017, 2018, 2019’ report which included amendments to The Waste Bylaw. These amendments included updates to the Rate Schedules for Landfill Fees, Commercial Garbage Collection, Residential Recycling Programs and Compost Depot Commercial Haulers.

8.3.4 Wastewater Treatment Plant – Cogeneration System Project

Decision

*City Council approved the recommendations;

  1. That Capital Project #1247 – WWT – Energy Recovery and Capital Project #2211 – WWT – Electrical Redundancy be cancelled at this time; and
  2. That the remaining previous approvals of $9.745 million from Capital Project #1247 – WWT – Energy Recovery and Capital Project #2211 – WWT – Electrical Redundancy be transferred to Capital Project #2579 – WWT – Digester Tank 4.

Additional Information

*Studies investigating the viability of energy recovery at the WWTP were completed by third party reviewers in 2007, 2008, and 2010. Each report concluded the potential for cogeneration to offset electricity and natural gas demands was attainable. Capital funding was commenced to implement cogeneration as part of electrical redundancy and energy recovery at the plant, with the additional environmental benefit of utilizing biogas and reducing electrical demand at the plant.

8.3.6 Update – North Commuter Parkway Bridge – Bridge Naming Engagement Process

Decision

*City Council accepted the recommendation that the report of the A/General Manager, Corporate Performance Department dated October 10, 2017, be received as information.

Additional Information

*On June 22, 2015, City Council directed the Administration to identify responses and financial implications of the TRC Calls to Action. City Council also declared July 1, 2015 to June 30, 2016 the Year of Reconciliation. The Administration was directed to work with the Office of the Treaty Commissioner (OTC), and other community groups, leaders, and institutions in Saskatchewan to promote reconciliation. On July 21, 2016, City Council unanimously voted in favour of engaging the community in naming the North Commuter Parkway Bridge in recognition of the TRC’s calls to action, specifically #79 which is ‘Participate in a strategy to commemorate Aboriginal peoples' history and contributions to Canada.’ The process undertaken to propose a name for the NCP Bridge will be community driven, building on the community reconciliation process and Aboriginal Elders will guide the Aboriginal Cultural and Spiritual processes for the naming process. City Administration has gathered key community members to form the Steering Committee to determine and carry out a community-led process for naming the North Commuter Parkway Bridge (NCP). The Steering Committee includes representatives from City Administration, the Office of the Treaty Commissioner (OTC), Saskatoon Tribal Council (STC), Central Urban Métis Federation Incorporated (CUMFI) and the Federation of Sovereign Indigenous Nations (FSIN).

8.3.7 Special Needs Garbage Collection Service

Decision

*City Council passed the recommendations;

  1. That through the Waste Utility consultation, the Administration engage with relevant stakeholders such as senior and disability services organizations as well as the Saskatoon Accessibility Advisory Committee to address accessibility needs as well as any updates required to the Special Needs Garbage Collection Service; and
  2. That the report of the A/General Manager, Corporate Performance Department, dated October 10, 2017 be forwarded to the Saskatoon Accessibility Advisory Committee for information; and
  3.  That the Administration report at 2018 budget deliberations outlining the potential for and impact of accepting new applicants to the Special Needs Garbage Collection Service for the interim term prior to the results of the Waste Utility consultation and resulting updated Waste Management and Services implementation.

Additional Information

*City Council at its 2016 Preliminary Business Plan and Budget meeting held on November 30 and December 1, 2015, considered the report Services and Accommodations for Seniors and Residents with Physical Limitations – Options and Possible Partnerships and resolved, in part: “That a marketing promotion campaign, like the Snow Angel Program, with a focus on neighbours helping neighbours with moving their garbage/recycle bins, including the establishment of a process for groups to be on a list for providing a low-cost fee for service in assisting with moving bins be approved, with an increase to the budget of $12,000.” City Council, at its meeting held on September 25, 2017, considered the Waste Handling Levels of Service report and resolved, in part: “That all other service level changes be considered during the development and implementation of waste utility options.”

8.4.1 Infill Lane Paving Requirements

Decision

*City Council requested that whereas infill development continues to lag behind the growth plan and the paving policy is likely to de-incentivize small and medium buildings:

a. That, as part of permanent policy development, further study be done to investigate expanding the density bonus system to incentivize infill development in areas beyond the downtown district;

b. That the Administration report back on the environmental impact of lane-paving as part of its climate change business plan; and

c.  That the Administration report back how the above will support the Growth Plan, as it pertains to infill.

Additional Information

*City Council, at its meeting held on June 26, 2017, received an informational report entitled Measures to Incentivize Infill Development, from the General Manager, Community Services Department. This report provided an overview of the various initiatives underway to support the City of Saskatoon’s infill targets, and the implementation of both the Growth Plan to Half a Million and City Centre Plan. In all new development areas, lanes are paved and developers fund the cost of lane paving. Because infrastructure costs can be spread across all benefiting property owners and included in the price of the lot, there is a funding mechanism in place that does not require input from the mill rate. Infill developments in existing neighbourhoods with gravel lanes do not have such a funding mechanism in place. It is anticipated the round table process will provide valuable input for the Administration to use in developing a formal paved lane policy that aligns with a greater infill strategy, but until that time no formal policy exists.

8.5.5 Capital Project to Support City Council’s 10 Strategic Priority Areas

Decision

*City Council accepted the report recommending;

1.       That a capital project for $50,000 be created to support the leadership of members of City Council in their assigned priority areas for consideration during the 2018 Business Plan and Budget Deliberations;

2.       That the recommended funding for this project be the Reserve for Capital Expenditures; and

3.       That the authority to approve the spending requests from this project made by members of Council be delegated to the Governance and Priorities Committee. 

Additional Information

*City Council, at its meeting held on April 24, 2017 resolved, in part, “3. That Council Member Leads be empowered to take a leadership role in citizen and stakeholder engagement in the 10 priority areas.” Additionally, in this report presented to City Council for its meeting on April 24, 2017, it was stated that the Mayor’s Office would consult with Councillors and Administration to develop a budget to support the leadership initiative of City Council and the work of the members of City Council within their assigned priority area.

9.5.1 2018 Preliminary Business Plan and Budget

Decision

*City Council passed the recommendations;

1. That the meeting agendas for the Standing Policy Committees leading up to City Council’s Budget Deliberations include “2018 Preliminary Business Plan and Budget” as a standing agenda item to allow for discussion and comment;

2. That the Administration report back on the current tax agreement with the Saskatoon Airport Authority and other potential options, including information on other municipalities;

Additional Information

*At its September 18, 2017 meeting, the Governance and Priorities Committee considered the 2018 Business Plan and Budget Update report which outlined a projected property tax increase of 4.96% for 2018.

From the October 23, 2017 Public Hearing Meeting of City Council

Decision

*City Council approved the following proclamations and flag raising requests;

6.1 Republic Day in Turkey – Proclamation and Flag Raising Request.

6.2 Global Entrepreneurship Week – Flag Raising Request.

6.3 United Nations Day – Proclamation and Flag Raising Request.

6.4 Adoption Awareness Month – Proclamation Request.

6.5 Salvation Army Christmas Kettle Campaign – Flag Raising Request.

6.6 Restorative Justice Week – Proclamation and Flag Raising Request.

6.7 Veterans Week – Proclamation and Flag Raising Request.