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Decisions in Brief, Governance and Priorities Committee

For immediate release: November 16, 2017 - 2:12pm
MR17-228

From the November 14, 2017 Meeting

7.2.1 Saskatoon Airport Authority Agreement

Decision

*The Committee accepted the recommendation that the report of the CFO/General Manager, Asset & Financial Management Department dated November 14, 2017, be forwarded to City Council for information.

Background

*At its meeting of October 23, 2017 when considering the 2018 Preliminary Business Plan and Budget, City Council resolved, in part: “2. That the Administration report back on the current tax agreement with the Saskatoon Airport Authority and other potential options, including information on other municipalities.”

7.2.2 Funding Plans Update

Decision

*That the report of the CFO/General Manager, Asset & Financial Management Department dated November 14, 2017, be forwarded to City Council for information.

Background

* The purpose of the Civic Facilities Funding Plan, Major Transportation Funding Plan and the Federal Gas Tax Allocation Plan is to strategically plan for major projects that leverages a variety of sources of funding. These plans provide some flexibility for the Administration and City Council in the way that groups of similar projects can be planned and funded as needed.

7.2.3 Corporate Asset Management Strategy

Decision

*The Committee will recommend to City Council’s 2018 Business Plan and Budget Review;

  1. That the Corporate Asset Management Strategy be approved in principle; and
  2. That the Administration report back on the forecast for electric vehicles as they pertain to transit, and include any other impacts to the fleet replacement plan including but not limited to the potential impact of a carbon tax.

Background

* At its February 8, 2016 meeting, the Standing Policy Committee on Finance received the Corporate Asset Management Plan report which outlined a strategy to prepare the following individual asset management plans:

· Buildings and Facilities

· Roads and Sidewalks

· Bridges and Overpasses

· Parks

· Vehicles and Equipment

· Transit

· Water, Wastewater and Stormwater

· Saskatoon Light & Power (SL&P)

The report also indicated that these asset management plans would be tabled with the respective Standing Policy Committee throughout the year, and be consolidated at budget deliberations where decisions on funding levels and condition targets would be established.

8.2.1 Governance Review – Advisory Committees – Governance Structure

Decision

*The Committee will recommend to City Council;

  1. That further engagement take place with the following existing Advisory Committees with reporting by February 2018:

a. Street Activity Steering Committee;

b. Cultural Diversity & Race Relations Committee;

c. Advisory Committee on Animal Control; and

d. Traffic Safety Committee;

  1. That the following Advisory Committee’s be dissolved and disbanded effective January 1, 2019:

a. Street Activity Steering Committee; and

b. Cultural Diversity and Race Relations Committee;

  1. That decisions on dissolving and disbanding the following Advisory Committees be deferred until after the further engagement;

a. Advisory Committee on Animal Control; and

b. Traffic Safety Committee;

  1. That the following new Advisory Committees be created effective January 1, 2019:

a. Diversity, Inclusion & Equity Advisory Committee; and

b. Advisory Committee on Community Wellness and Safety;

  1. That review of the Naming Advisory Committee, including its name and model, be referred to the Naming Advisory Committee for further engagement and recommendations;
  2. That the Social Services Subcommittee no longer be classified as an Advisory Committee;
  3. That each Advisory Committee report through a specified Standing Policy Committee or through the Governance and Priorities Committee;
  4. That membership of each Advisory Committee include at least one youth member between the ages of 16 – 23 years to engage and involve local youth on issues within the purview of the Advisory Committees’ mandates;
  5. That the Administration report back with respect to the viability to ask applicants to any civic board and/or commission to self-identify in an age range;
  6. That members of the Administration to attend Advisory Committees be specifically defined in the Terms of Reference and identified as non-voting resource members;
  7. That Standing Policy Committees and the Governance and Priorities Committee have the ability to form ad hoc Advisory Committees in addition to the standing Advisory Committees;
  8. That Advisory Committees maintain the ability to form subcommittees of existing members;
  9. That the Leadership Team Governance Subcommittee report further on:

a. Bylaw and policy amendments required to implement the proposed Advisory Committee structure;

b. Recommended changes to the Terms of Reference, including mandates and composition of the respective Advisory Committees; and

c. Outstanding inquiries referred to the Leadership Team Governance Subcommittee;

  1. That consideration of Council membership on Advisory Committees be deferred until such time that recommendations for 13 b. are brought forward;
  2. That the Administration report further to the Governance and Priorities Committee with respect to a Transportation Advisory Committee; and
  3. That the Administration report back with respect to onboarding and orientation of Committee and Commission members being in place for the 2019 appointment process.

Background

* At the February 13, 2017 meeting of the Governance and Priorities Committee (“GPC”), the Committee resolved: “that the project parameters for the review of governance structures, models, practices and procedures of Advisory Committees, Controlled Corporations, Business Improvement Districts and any other agency, board or commission established by the City of Saskatoon be approved.”